Virtual Campus Assistant (VCA): A Centralized Web-Based Academic Management System

Mrs. K. Parameswari; Haritha H; Ajith Kumar B; Abinesh M; Gowtham D

Virtual Campus Assistant (VCA): A Centralized Web-Based Academic Management System

Author : Mrs. K. Parameswari, Haritha H, Ajith Kumar B, Abinesh M, Gowtham D Journa Name: International Journal of Science, Engineering and Technology Volume: 14 issue: 2 Year: Volume-14-issue-2 Views : 175

Abstract:

The Virtual Campus Assistant (VCA) is a comprehensive web-based academic communication and management system designed to streamline interactions among administrators, faculty members, and students within an educational institution. Conventional academic communication systems rely heavily on emails, notice boards, spreadsheets, and manually maintained records, which often leads to redundancy, delays, lack of transparency, and increased administrative workload. The proposed system addresses these challenges by integrating all academic and communication activities into a centralized digital platform. The system offers role-based dashboards for administrators, faculty, and students, a PDF-based Academic Assistant, and JWT-secured authentication. It is developed using React, Node.js with Express, and Firebase Firestore. Performance evaluations confirm improved response times, streamlined workflows, and enhanced academic transparency. The VCA provides a scalable foundation for smart campus ecosystems.